KEY PURPOSE OF THE JOB (POSITION SUMMARY)

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

KEY RESULT AREAS

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

KEY FUNCTIONS & RESPONSIBILITIES

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

STRATEGIC

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

OPERATIONAL

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

OPERATIONAL Cont..

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

DEVELOPMENTAL

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

OPERATING NETWORK

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

ROLE REQUIREMENT

To manage the reception and allotted administrative activities and maintain an efficient reception service.

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

A. Attending Board:-

1. To receive, direct and relay telephone messages
2. To dial numbers for Staff Members – international and national calls
3. To inform employees about calls received via email if they are not present at their desks.
4. To lodge office phone complaints, informing about the problem with board lines.

B .Reception

1. To cordially greet and handle walk-in clients/customers/candidates etc.
2. To ensure upkeep of reception area

C .General Administration:-

1. Responsible for facilitating/coordinating meeting in conference rooms/auditoriums.
2. To ensure timely service of Tea/Coffee to the meeting rooms
3. To assist in other general administration tasks from time to time

D .Reports:-

1. To update extension list & memory mobile numbers for all employees
2. To mail monthly scanned housekeeping attendance and material report to their office
3. To maintain roaster for corporate and regional office
4. To mail monthly temp staff attendance to Klenzall
5. To maintain Incoming/Outgoing register of staff members

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

1    To manage the front office for Head Office and efficiently manage the board line  
2    To manage the Vodafone new connections deactivation, MIS billing etc. related to PAN India
3    Guest Management – Including meeting clients and walk-in visitors
4    To ensure utmost upkeep and maintenance/ House keeping 
5    To manage booking of meeting room as per the requirement

COMPETENCIES