KEY PURPOSE OF THE JOB (POSITION SUMMARY)

To manage procurement function so as to keep stock turn under stipulated level and also achieve desired stock availability with optimization of total procurement costs.

KEY RESULT AREAS

To plan stock led by Sales and Operations Planning to minimize stock-outs
To maintain stock turns of Product categories including New verticals
To develop the Purchase team both in scalability and Quality
To initiate major IT driven projects for automations
To develop strong cross functional relationships with various stockholders both External and internal and key suppliers
To understand Market and products to synergize with function
 

Below listed are the tasks and responsibilities specific to your position.

STRATEGIC

• To plan stock led by Sales and Operations Planning to minimize stock-outs
• To maintain stock turns of Product categories including New verticals
• To develop the Purchase team both in scalability and Quality
• To initiate major IT driven projects for automations
• To develop strong cross functional relationships with various stockholders both External and internal and key suppliers
• To understand Market and products to synergize with function

OPERATIONAL

1    To ensure timely addressal of all administrative issues nationally and ensure process compliance.
2    Vendor Management: (for travel bookings, hotels, agents, facility, repair and maintenance, housekeeping, office supply, caterer, consumables etc.)
-    Identification, negotiations and selection
-    Manage rate contracts.
-    Access and monitor vendor performance and service delivery
-    Review contract status/expiry
3    Liaison with Govt. Official and local Bodies for various Approvals/statutory requirements 
4    To control attendance system at all offices
5    To approve, monitor and control purchase of office supplies
6    To be responsible for assist management.
7    To keep control on uniform, Mobile and identity card distribution to all employees.
8    To control general upkeep of all offices and design centers
9    To ensure registers of all contract employees/facility staff is maintained nationally.
10    To monitor front office and housekeeping services
11    Ad hoc office projects:
-    To monitor non routine projects such as office renovation, office shifting’s, recommendation of location and property selection etc.
-    To be responsible for new office/guest house/design center setup and project management.
12    Business travel management:
-    Ensure service quality and cost effectiveness of in-house travel desk
-    Negotiation with travel agencies / hotels for getting best quotes and service.
-    To control travel booking as per set guidelines and ensure cost effectiveness.
-    To be responsible for transport and vehicle management
13    Office safety:
-    To ensure Implementation of relevant security systems as per corporate safety guidelines.
-    To ensure fire safety, first aid and other disaster management measures are strictly followed nationally.

OPERATIONAL Cont..

DEVELOPMENTAL

• To set up systems for record keeping at all offices.
• To implement new ideas to improve the scope and quality of service
• To develop, guide and council administration team to optimize their output.

OPERATING NETWORK

INTERNAL RELATIONSHIPS

EXTERNAL RELATIONSHIPS

ROLE REQUIREMENT

COMPETENCIES