KEY PURPOSE OF THE JOB (POSITION SUMMARY)

We are looking for a competent Event manager to oversee and organize events that will make an impact to the different target audiences and ensure that the events are successful and cost-effective, paying attention to budget and time constraints. This person should also have experience in evaluating and handling Sponsorships and Associations that will complement the Brand and its objectives. Well-planned, process-oriented, creative, and enthusiastic.

KEY RESULT AREAS

1 To understand brand and organization priorities and accordingly plan befitting events that will fulfill these objectives 2 To understand the brand values and evaluate and recommend appropriate sponsorships, partnerships and associations that will be complementary to these values 3 To effectively manage the Events and Sponsorships Budget in accordance with the annual event calendar and specific needs of the different Sales Channels and Business Priorities 4 To regularly evaluate and audit Event Agencies for specific and on-going event requirements

KEY FUNCTIONS & RESPONSIBILITIES

Please list your primary tasks & responsibilities that are specific to your position. Indicate an estimate of percent of work time spent on each - over the span of the year (it should not exceed 100%)

STRATEGIC

1
To understand the Annual Business Priorities and Brand Objectives and develop a calendar for Strategic Events liked to Customer, Product and Organization
2
To plan, manage and monitor the Annual Events Calendar for different sales channels and customer-types
3
To assess and/or seek brand sponsorship/association opportunities that will facilitate the overall brand objectives and complement the brand values
4
To plan, manage and send timely reports on the event calendar and budget

OPERATIONAL

1
To work closely with different Sales Verticals and come-up with channel-wise (customer group wise) quarterly event calendars and execute all events as per the calendar.

2
To understand specific objectives linked to Business, Product or Organization and plan and execute Large Strategic Events for the year for e.g. All-India Partner Meets, Key Product Launch Event or New Showroom Openings
3
To work closely with the HR team for Strategic Industry or Employee Events
4
To evaluate and audit the empaneled Event Agency at regular intervals together with the Purchase team and ensure they are offering us competitive rates and superior service quality → Applicable for regular/on-going events
5
To evaluate and select the ideal event partner for key strategic events through a tendering process together with the Purchase team
6
To create templates for different event types and follow a systematic execution basis these templates. To regularly monitor and improve these templates to add new ideas, best practices and customizations as per specific business priorities
7
To keep close connect with different media and industry-specific entities for opportunities of brand associations or sponsorships
8
To effectively manage the Events & Sponsorship Budget and send regular reports on budget consumption and Impact

OPERATIONAL Cont..

DEVELOPMENTAL

1
To remain informed and updated with Product Knowledge and Industry related news.

OPERATING NETWORK

INTERNAL RELATIONSHIPS
Sr.No.
DEPARTMENT
PURPOSE OF THE INTERACTION
1
Sales
For channel and customer events
2
HR
For employee and industry events
3
Design Showroom
For events at Design Showrooms
4
Purchase
For Event Partner Selection, Evaluation and Audits
5
Product
For new Product Launch Events
6
Administration
For procurement of necessary licenses for events happening in the Company Facilities
EXTERNAL RELATIONSHIPS
Sr.No.
ENTITY
PURPOSE OF THE INTERACTION
1
Event Agency
For event planning and execution
2
Industry Associates
For association or sponsorship opportunities

ROLE REQUIREMENT

1
ESSENTIAL QUALIFICATION
Graduate
2
PREFERRED QUALIFICATION
BA in Mass communication/
Diploma in Event Management
3
CERTIFICATIONS ( IF ANY)
4
EXPERIENCE
5-10 years
5
AGE
25-35 years
ADDITIONAL SKILLS:
Excellent written and spoken communication skills
Accountability and Ownership
6
Interpersonal and Stakeholder Management skills
Ability to work independently and pro-actively
Ability to set priorities

COMPETENCIES